PTP EXECUTIVE Job

Mission Details

ACTIVITIES

Invoice Processing

•    Perform detailed invoice sorting, scanning, posting, and accurate filing for various purchase types.
•    Address and resolve workflow queries by collaborating with requesters, receivers, and purchasers.
•    Maintain strong relationships with vendors, resolving any discrepancies or payment issues in a timely manner
•    Conduct monthly and quarterly creditor reconciliations for intercompany and third-party accounts and report discrepancies.
•    Monitor and update the MR11 report (unreceived invoices tracking) and follow up on outstanding items.
•    Support the monthly closing process to meet corporate deadlines and ad-hoc reporting.
•    Support in maintaining up-to-date process documentation.
•    Assist with internal and external audits, providing documentation and support to ensure compliance with financial regulations and policies.
•    Identify areas for improvement in the accounts payable process and work with the team to implement enhancements to drive efficiency.

Payment Processing

•    Execute payment runs for various types of transactions, including vendor payments, employee reimbursements, and intercompany transfers.
•    Review and perform AP Aging on monthly basis 
•    Conduct end-to-end payment processing, including the preparation, review, and execution of high-value and complex transactions.
•    Monitor payment workflows and troubleshoot system issues, coordinating with IT and Treasury as needed.
•    Ensure that all payments are processed in accordance with company policies and standard operating procedures.
•    Address basic payment inquiries and discrepancies; escalate more complex issues to senior team members as necessary.
•    Maintain accurate and organized records of payment transactions.
•    Follow standard procedures for secure handling of payment data.
•    Handle complex payment issues and inquiries, providing solutions in a timely manner.
•    Perform reconciliation of payment accounts to ensure accuracy and resolve discrepancies.
•    Prepare and analyze detailed payment reports for management and audit purposes.
•    Ensure strict compliance with internal control policies, audit requirements, and external regulatory standards.
•    Work with other teams, including procurement, accounts payable, and treasury, to facilitate smooth payment processes.

Required Profile

QUALIFICATIONS / EXPERIENCE REQUIRED

•    Minimum Diploma or equivalent in Accountancy
•    2-5 years’ working experience in account payable functions.
•    Proficiency in the local language(s) relevant to the country of assignment 
•    Proficiency in computer applications (Microsoft Office Applications; i.e. Outlook, Excel, Words, PowerPoint, etc.) and SAP Accounting Software
•    Mature with good interpersonal skill and able to work independently with minimum guidance, possess initiative, strong sense of responsibility and high degree of integrity.
•    Pleasant personality.
•    Organised and meticulous.
•    Strong communication and interpersonal skill and ability to interact well with all the process actors in the chain