Logistics Coordinator Job

SITUATION IN ORGANIZATION

The Logistics Coordinator position reports directly to the Plant Manager with a functional tie to the HR Manager and the HSE Specialist, both roles within the Grand Rapids site.  The role is expected to support on-site logistics & administrative duties.

KEY ACTIVITIES AND RESPONSIBILITIES

Logistics Coordination-50%

•           Assist in preparation of shipment labels and manifests

•           Ensure timely processing of utility/logistics invoices

•           Process and file logistics paperwork according to DOT requirements

•           Order logistics/production supplies in SAP and office supplies from determined vendors

•           Shipment & mail coordination including customer samples, as requested

•           Participate in daily production scheduling meetings and assist with the coordination of inbound/outbound logistics

•           Coordinate shipping activity on hazardous/non-hazardous waste and recycled solvent loads

•           Support the Electronic Document Management System (EDMS) by reviewing and approving logistics/production SOP’s

•           Control site gate entry access for visitors, contractors, drivers

HR Related Administrative Duties – 25%

•           Facilitate management of time clock system for payroll

•           Create new employee personnel files and ensure new hire paperwork completion

•           Update bulletin boards and employee information monitors throughout the site

•           Track the employee site recognition program and coordinate development of the monthly recognition letter

•           Learning Management System Training representative

•           Provide monthly training report updates

•           Assist with coordination of community outreach events

•           Coordinate the hosting of site events, meals, celebrations, etc.

•           Coordinate employee engagement events for Wellness and assist in coordination of Family Day

•           Coordinate cleaning activity of site administration areas.

HSE Related Administrative Duties-20%

•           Assist in data entry for sites such as Health and Safety data and tracking systems

•           Assist with development of Job Safety analysis creation/review

•           Enter data for Safety observations, Safety Data Sheets (SDS), Near misses, etc…

•           Facilitate uniform and safety protective gear orders for current and new hires including uniforms, safety glasses, shoe vouchers and eye glasses

Other duties as assigned-5%

REQUIRED EDUCATION/QUALIFICATIONS/WORK EXPERIENCE

• High School diploma or GED
• 1-3 Years Administrative or relative experience required.
• Strong communication skills (written and verbal). Ability to work with limited supervision.
• Expertise in Microsoft Office and other PC applications. SAP experience desired.
• Ability to work with others internally and externally with professionalism.
• Excellent organizational skills.

DEMONSTRATED COMPETENCIES

• Effective communication (written/verbal) and organization skills required.
• Must have the ability to work independently with limited supervision and have ability to focus on detail.
• Must have the ability to prioritize and organize daily work schedule.
• Solid communication and organization skills required.
• Must have the ability to work independently and focus on detail.
• Must be able to maintain confidentiality.
• Must have the ability to prioritize and organize daily work schedule.
• Must be able to maintain confidentiality.

PHYSICAL DEMANDS/WORKING CONDITIONS

• This position is located in a chemical manufacturing plant.
• Supports the site HES policy and complies with all regulatory and internal requirements.
• Participates in HES activities provided by site management and Arkema Inc. (e.g., Behavioral Based Safety, SafeStart, etc.).
• Supports and promotes the reporting of all health, safety, environmental, near-miss, accident, or injury incidents.
• Understands and supports the Coating Solutions HSEQ Commitment