Sr Administrative & Human Resources Assistant Job

Arkema is looking for a highly organized and proactive Senior Administrative & HR Assistant to support the team and help ensure smooth day-to-day operations.

Job Summary:

The Sr Administrative & HR Assistant plays a key role in supporting the daily operations of the plant.  The position is responsible for high level administrative support, assisting with HR functions, and ensuring efficeint office operations.  The ideal candidate is detail oriented, proactive, and capable of handling confidential infomration with discretion.  

Job Duties:

HR support:

• Supports HR Manager with daily employee relations.
• Provides support of recruiting with coordination of testing and plant interviews.
• Coordinates onboarding process; background checks, pre hire testing, orientation schedules.
• Coordinates employee leaving process: plant/gate access, network access, key return, …
• Maintains and verifies HR data in SAP HRMS, completes all E-forms, generates various reports.
• Processes bi-weekly payroll and maintains Kronos data.

• Provides plant administration of Disability / FMLA cases and coordinates return to work process.

• Serves as LMS administrator; creates, assigns and maintains training assignments.
• Maintains compliance with management of HR/training documents and files.

Communication:

• Manages coordination of community relations events, employee events and plant meetings.
• Participates in HR audit related activities as required.
• Handles all primary visitor interface, phones, mail, and maintains office supply inventory.

Plant Supply Procurement:

• Processes SAP PRD system invoices as required.
• Serves as Procurement Card Coordinator; administers reconciliation of P-card activities.

Reporting and Documentation:

• Maintains plant standard procedures
• Provides monthly metric reporting for plant.
• Supports Loss Control policy, AIMS, ISO 9001 and ISO 45001 (old: OHSAS 18001) management systems.

Others:

• Supports CARE process (Behavior Based Safety) by completing observations

Qualifications:

• Minimum of five years administrative and payroll processing experience
• Excellent MS Office skills; SAP and Kronos preferred.
• Strong attention to detail and organizational skills 
• Excellent verbal and written communication skills