Manufacturing Administrator Job

Key Responsibilities

Reception

• Operate the telephone switchboard and maintain the internal telephone listing current
• Answer caller enquiries and direct them to appropriate employees
• Greet clients, customers and visitors at reception
• Maintain the ERS and customer complaints register
• Ensuring intranet data is maintained and kept current
• Ensure  issuing of visitor badges and supporting site requirements are met
• Report technical problems to the Line Supervisor as necessary
• Maintain room bookings
• Ensure all visitors are signing in 
• Ensure contractors that come in on site are inducted

Administration Support

• Capture and record customer information, enquiry’s and complaints
• Coordinating the daily deliveries in a timely manner
• Vent customer technical enquiry’s and deal with them in the most professional and effective way possible and in accordance with company guidelines and procedures
• Undertake Customer requests as they occur within authority levels 
• Assist with marketing projects as required
• Filing of delivery dockets
• Receive, sort and distribute incoming correspondence, invoices & cheques
• Arrange the distribution of internal documents as required
• Perform clerical duties such as logging and arranging local, interstate and overseas couriers.
• Customer Service
• Organize all Invoicing relating to the Kings Park site.
• Coordinate all above invoicing with Accounts payable.
• Customers invoicing when needed.
• Placing orders for non-inventory and inventory stock.
• Booking in stock for non-inventory and inventory stock.
• Organize training on site.
• Assist with contractor site admin requirement tasks 
• Arranging catering for training sessions
   

Required Profile

• Demonstrated people skills
• Demonstrated verbal and written communication skills
• Demonstrated PC Skills  (excel, word and PowerPoint)
• High attention to detail and be able to highlight anomalies
• Able to work in confidence and with minimal supervision
• Able to meet deadlines and organize work priorities