Senior Executive Assistant Job


King of Prussia, PA, United States

Employment Type:  Regular
Category:  Research and Development
Posting Date:  Jul 19, 2024

Situation in organization
The position reports to the R&D Director, Functional Additives.


Job dimensions
Based at Arkema's Corporate Office and R&D Center in King of Prussia, PA, the Senior Executive Assistant is responsible for providing administrative support to the Functional Additives (FA) and ACR Plastic Additives R&D Director and their team, and the Battery Center R&D Director and their team. 


Key Activities and responsibilities
Safety (10%)

Participation in KoP site safety programs
Document safety-related activities, including scheduling, coordinating and follow-up on actions assigned
Administer safety document databases and maintain information contained within

R&D Database information entry, analysis and administration (35%)Code and verify departmental expenses and run related budget reports
Analyze data and trends from SAP and other Arkema tools and databases
Information entry into key databases, including SAP and Sharepoint
Administer and maintain Gate documentation for Functional Additives BU
Administer appropriate R&D SharePoint sites for FA, ACR and Battery
Compose complex reports and presentations using Microsoft Office suite; includes pivot tables and project management tools.
Maintain confidential files and records

Scheduling & organizing support (35%)

Schedule Project Gate meetings and maintain records of projects and portfolio of gate projects.
Organize programs, events, and meetings with Site Services and catering teams.
Schedule meetings, including those involving members of the global FA, ACR, or Battery teams.
Arrange travel, schedules and expense reports for R&D Directors, Managers, and senior staff.
Work with department leadership to coordinate all activity related to recruitment of new staff, including applicant travel, schedules and expense reimbursement.
Support on-boarding process for new hires including full time and temporary hires, and international student interns.
Maintain standard office supplies, printers and copiers.


Purchasing administration (10%)

Support team with purchases using purchasing card or purchase order, including managing framework POs.
Prepare documents for capital purchases and analyze expenses
Maintain accurate purchasing records

Context and environment

This position interacts with all R&D staff (FA, ACR, Battery), as well as commercial FA team, and manufacturing personnel in North America and globally.  Position holder is directly responsible for his/her contributions and performance.

Supports the site HES policy and complies with all regulatory and internal requirements
Participates in HES activities provided by site management and Arkema Inc. (e.g., Behavioral Base Safety, SafeStart, etc.)
Supports and promotes the reporting of all health, safety, environmental, near-miss, accident or injury incidents


Required Education/Qualifications /Work experience

High School diploma or GED
5-7 years of administrative support experience with a mid-to-large size department
Must have strong PC and software applications skills (including MS Word, Excel, PowerPoint, Outlook); prior experience with SAP and Sharepoint is strongly preferred.
Prior experience with pivot tables and data organization and manipulation is strongly preferred


Demonstrated Competencies

Position requires an independent, self-motivated, organized, detail oriented and flexible individual with excellent communication skills and the ability to interface and collaborate effectively with individuals at various levels and across functions, both within and outside the company.
Technically savvy to support digital transformation initiatives
Demonstrated ability to operate with limited supervision
Ability to act with discretion in handling confidential information

Who we are? Arkema is a world leader in Innovative Materials for a Sustainable World with the ambition to become a pure Specialty Materials player.

We thrive as One Arkema, comprised of many businesses and brands including Bostik, ArrMaz, and more! and operating with a global reach in 55 countries with more than 21,100 employees. Each one contributes to positioning Arkema as a recognized leader of specialty chemicals and advanced materials, reporting annual sales of €9.5 billion, of which 2.9% allocated to R&D for 1,800 researchers in 17 R&D centers.

If you pursue excellence, love innovation and are inspired by challenges, we encourage you through to learn more about our values – Solidarity, Performance, Simplicity, Empowerment, and Inclusion – and how we concentrate on advances in bio-based and recyclable materials, new energies, water management, electronic solutions, lightweight materials and design, home efficiency and insulation.

Changing the world requires the right formula. The right formula consists of our innovative and sustainable materials, and you. Join us to develop the materials of tomorrow and make a difference together. What are you made of?

The legal information below pertains specifically to positions posted in the United States, however we strive for diversity, equity and inclusion in all the countries that we hire.
Arkema Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting and hiring.

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