Senior Executive Assistant Job


Location: 

King of Prussia, PA, United States

Employment Type:  Regular
Category:  Research and Development
Posting Date:  Mar 28, 2024

Based at Arkema Inc’s Corporate Headquarters and R&D Center in King of Prussia, PA, the Senior Executive Assistant reports to the Director of Fluorochemicals R&D, and is responsible for providing administrative support to the Fluorochemicals R&D, Corporate Research and Oxygenated Products R&D teams at the King of Prussia center.

 

Provide general administrative assistance to Fluorochemical, Oxygenated Products and Corporate R&D directors and their teams at the King of Prussia R&D Center – approx. 25-30 staff members.  Anticipate needs, carry out policies, implement decisions and carry out tasks.

 

Purchasing /Finance Activities (60%)

  • Create and maintain data/records in key databases, including: SAP, Impact, R&D Portfolio, Sharepoint, DocuSign.
  • Understand and stay current on policies related to purchase of goods and services:  support team with purchases using purchasing card or purchase order, including managing framework POs.
  • Prepare, process and track documents for capital purchases, including end of year accruals
  • Responsible for administering safety shoe reimbursement program for the site
  • Run monthly budget reports to track and characterize Department expenses
  • Maintain personnel hours and expense tracking databases for government funded R&D projects, working closely with technical and accounting teams.

 

Administrative Responsibilities (40%)

  • General administrative duties, including phone coverage, planning and scheduling travel and meetings, filing expense reports, maintaining confidential records and controlled documents
  • Work with department leadership to coordinate all of the activity related to recruitment of new staff, including candidate interview travel, schedules and expense reimbursement.
  • Support on-boarding process for new hires including full time, temporary employees, and international student interns
  • Support portfolio and project management using appropriate tools and databases.
  • Schedule Project Gate meetings and maintain records of projects and portfolio of gate projects.
  • Support for hosting site visitors
  • Maintain standard office supplies, printers and copiers.
  • Document safety-related activities, including scheduling, coordinating and follow-up actions and participate in site safety programs.
  • Supports the site HES policy and complies with all regulatory and internal requirements
  • Participates in HES activities provided by site management and Arkema Inc. (e.g., Behavioral Base Safety, SafeStart, etc.)
  • Supports and promotes the reporting of all health, safety, environmental, near-miss, accident or injury incidents

 

Requirements

  • High School diploma with 5-7 years of administrative support experience with a mid-to-large size department
  • BS or AS degree preferred
  • Position requires an independent, self-motivated, organized, detail oriented and flexible individual with excellent communication skills and the ability to interface and collaborate effectively with individuals at various levels and across functions, both within and outside the company
  • Must have strong PC and software applications skills (MS-Office); prior experience with SAP and Sharepoint is a strong plus, together with data organization and analysis
  • Technically savvy to support Digital Transformation initiatives
  • Excellent grammar and spelling; accurate typing and proofreading
  • Desire to grow personal skillset - ability to envision and develop alternative approaches to solve problems
  • Ability to act with discretion in handling confidential information
  • Professional image and accountability required

Who we are? Arkema is a world leader in Innovative Materials for a Sustainable World with the ambition to become a pure Specialty Materials player.

We thrive as One Arkema, comprised of many businesses and brands including Bostik, ArrMaz, and more! and operating with a global reach in 55 countries with more than 21,100 employees. Each one contributes to positioning Arkema as a recognized leader of specialty chemicals and advanced materials, reporting annual sales of €11.5 billion, of which 2.6% allocated to R&D for 1,800 researchers in 16 R&D centers.

If you pursue excellence, love innovation and are inspired by challenges, we encourage you through www.arkema.com to learn more about our values – Solidarity, Performance, Simplicity, Empowerment, and Inclusion – and how we concentrate on advances in bio-based and recyclable materials, new energies, water management, electronic solutions, lightweight materials and design, home efficiency and insulation.

Reaching far beyond your discoveries!

The legal information below pertains specifically to positions posted in the United States, however we strive for diversity, equity and inclusion in all the countries that we hire.
Arkema Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting and hiring.

Visit our LinkedIn ,Youtube , X , Facebook ,Instagram

 

 

 

Who we are? Arkema is a world leader in Innovative Materials for a Sustainable World with the ambition to become a pure Specialty Materials player.
We thrive as One Arkema, comprised of many businesses and brands including Bostik, ArrMaz, and more! and operating with a global reach in 55 countries with more than 21,100 employees. Each one contributes to positioning Arkema as a recognized leader of specialty chemicals and advanced materials, reporting annual sales of €11.5 billion, of which 2.6% allocated to R&D for 1,800 researchers in 16 R&D centers.
If you pursue excellence, love innovation and are inspired by challenges, we encourage you through www.arkema.com to learn more about our values – Solidarity, Performance, Simplicity, Empowerment, and Inclusion – and how we concentrate on advances in bio-based and recyclable materials, new energies, water management, electronic solutions, lightweight materials and design, home efficiency and insulation.
Reaching far beyond your discoveries!

The legal information below pertains specifically to positions posted in the United States, however we strive for diversity, equity and inclusion in all the countries that we hire.
Arkema Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting and hiring.

Visit our LinkedIn ,Youtube , X , Facebook ,Instagram


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