Logistics & Administrative Specialist Job

Location:      Grand Rapids

SITUATION IN ORGANIZATION

Position reports directly to the Logistics Leader within the Grand Rapids site.

JOB DIMENSIONS

The role is expected to support logistics department functions on-site as well as administrative duties

KEY ACTIVITIES AND RESPONSIBILITIES

Logistics Support – 70%

• Coordinate with Supply Chain for the delivery and packaging of latex trucks
• Complete SAP receipts for inbound shipments
• Complete paperwork for outbound shipments as needed
• Arrange LTL/Package carriers in coordination with logistics personnel
• File logistics paperwork (CoA, Shipping/Receiving records, etc.)
• Send out daily production flash report to stakeholders
• Order logistics/production supplies in SAP
• Process logistics/utility invoices (FedEx, labels, etc.)
• Assist Logistics Leader in coordination of bulk carrier transportation for production orders
• Assist in completing routine cycle count audits
• Backup the Logistics Leader for inputting daily production data into SAP
• Backup the Logistics Leader for inputting QC data into LIMS

Administrative Duties – 30%

• Control site gate entry access for visitors, contractors, drivers and conduct entry screening
• Support electronic document management systems (EDMS) by scanning equipment files/inspection documents into the system
• Support EDMS coordinator efforts for improving the system by providing feedback on functionality
• Update bulletin boards and employee information monitors throughout the site
• Coordinate the hosting of site events, meals, celebrations, etc.
• Coordinates the scheduling of on-site interviews between candidates and interviewers
• Coordinate overtime coverage for logistics personnel
• Processes and maintains bi-weekly payroll for hourly and SNE staff and payroll administration as well as maintain training records, vacation requests and time records (including tracking hours for plant dashboard)
• Serves as backup payroll coordinator for N. Kansas City site
• Inputs purchase requisitions and goods receipts
• Processes blanket POs and service entry sheets
• Other duties as assigned (i.e. backup duties for other business critical job functions)

CONTEXT AND ENVIRONMENT

• Position will be located on-site 
• Comply with the HSEQ Policy
• Comply with all Regulations, Legal and Internal Requirements of Arkema
• Comply with the rules of the specific location as well as the rules set by the business unit (BU) and Arkema Inc.
• Comply with all standard procedures and work instructions, aka SP, SOP, PWI, TM, to ensure productivity, quality assurance and cost effectiveness
• Identify and communicate potential gains or possible improvements to the management system

REQUIRED EDUCATION/QUALIFICATIONS/WORK EXPERIENCE

• High School diploma or equivalent required; Associate or Bachelor’s degree in business or related field preferred
• Three or more years' experience in Logistics support and administrative work in a manufacturing / warehouse environment, preferably in the chemical industry
• Strong communication skills (written and verbal); ability to work with limited supervision
• Expertise in Microsoft Office and other PC applications; SAP experience desired
• Good knowledge of ISO certifications and Arkema AIMS protocol
• Ability to work with others internally and externally with professionalism
• Excellent organizational skills

DEMONSTRATED COMPETENCIES

• Solid communication and organization skills required
• Must have the ability to work independently and focus on detail
• Must be able to maintain confidentiality
• Must have the ability to prioritize and organize daily work schedule

Building on its unique set of expertise in materials science, Arkema offers a portfolio of first-class technologies to address ever-growing demand for new and sustainable materials. With the ambition to become in 2024 a pure player in Specialty Materials, the Group is structured into three complementary, resilient and highly innovative segments dedicated to Specialty Materials - Adhesive Solutions, Advanced Materials, and Coating Solutions - accounting for some 80% of Group sales, and a well-positioned and competitive Intermediates segment. Arkema offers cutting-edge technological solutions to meet the challenges of, among other things, new energies, access to water, recycling, urbanization and mobility, and fosters a permanent dialogue with all its stakeholders. The Group reported sales of €9.5 billion ($10.6 billion) in 2021, and operates in 55 countries with 20,500 employees worldwide.

The diversity of its employees is an asset that the Arkema group wants to preserve. Its non-discrimination policy applies to recruitment, salary levels and career management. The Arkema group is committed to ensuring diversity among its employees.

Arkema Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence.