Digital Transformation Specialist / eDMS Job

This position reports directly to the Director, Manufacturing and Services Support, and has no direct reports.

Arkema is a leader in Specialty Materials. Building on its unique set of expertise in materials science, Arkema designs materials to address the ever-growing demand for innovative and sustainable materials, driven by the challenges of new energies, new technologies, the depletion of resources, mobility, and increasing urbanization. Sustained by the collective energy of its 20,200 employees, Arkema operates in some 55 countries and reports sales of €9.5 billion.

Arkema has begun its digital transformation, which presents immense, largely unexplored new potential opportunities to not only increase efficiency, but also design novel digital products and processes. The role of eDMS / Digital Transformation Specialist involves identifying problems that can be solved through digital solutions, developing in-house solutions using a variety of tools and programming languages, identifying and implementing new digital solutions on the market, serving as a subject matter expert and developer for digital solutions, and providing ongoing support to users. Additionally, the specialist is responsible for maintaining the digital presentation deck, project list, and catalog, and building a positive working relationship with site personnel.

The specialist is also responsible for gaining knowledge and serving as the subject matter expert and developer for the SharePoint Online Electronic Document Management System (eDMS) solution, leading the rollout of new eDMS sites, and enhancing the existing eDMS infrastructure, code, and tools.

Key Activities & Responsibilities

(35%) – Identify / build / sustain digital solutions:

• Identify problems  that could be solved by digital solutions; make recommendations and develop implementation outline
• Develop in-house digital solutions via Excel, Power Automate, MS Forms, PowerBI, Power Apps, JavaScript/other programming languages
• Find new digital solutions on the market, and apply the offering to the plant / problem to be solved.
• Serve as Arkema’s SME and developer for digital solutions, and provides ongoing support to the users.
• Monitor implemented digital solutions to ensure they are being maximized to their full potential.

(30%) – Digital project implementation:

• Apply a thorough knowledge and understanding of the digital solutions and effectively lead their implementation.
• Identify potential technical and/or process implementation issues and develop solutions. Incorporate solutions into future implementation plans as appropriate.
• Track progress of digital projects.
• Control, track, communicate, and operate within the annual budget allotted to each project.
• Ensure a sustainable training system is in place for the digital solutions implemented.
• Prepare appropriate progress reporting to stakeholders.

(5%) – Digital teams

• Maintain the digital presentation deck.
• Maintain the digital project list and catalog.
• Build a climate of trust and respect with each site. Establish a sound working partnership with site personnel to ensure objectives are achieved and incorporate the voice of the customer so solution meets customer and business needs today and into the future; generate an atmosphere of eagerness to get the digital offerings.

(20%) – eDMS project implementation / sustainability

• Gain knowledge, and serve as Arkema’s SME and developer for the SharePoint Online eDMS solution, and provide ongoing support to the eDMS users across the globe.
• Lead the complete rollout of new eDMS sites.
• Enhance the existing eDMS foundation, infrastructure, code, and tools it is operating based on feedback from the rollout sites, and approved by the eDMS Steering Team, to ensure we have a complete eDMS tool.
• Ensure appropriate communications and training are developed to maximize use of digital solutions.

(10%) – eDMS project implementation / teams

• Develop project controls procedures to maintain project effectiveness and facilitate maintenance of solutions after implementation. Project control procedures shall encourage standardization and compliance across multiple sites.
• Preempts potential problems and/or provides effective solutions in reaction to application concepts, techniques, knowledge or processes.
• Provide training for all document management processes and applications to all plant staff.
• Maintain relationships and stay aligned with the Asia and Europe business process owner(s) to ensure we have one common global tool. Influence global process direction as appropriate.

Context & Environment

• This position will have an office at the Arkema Clear Lake facility, but open to candidates potentially having an office at another Arkema location.
• Up to 50% domestic and international travel required for this role.
• Supports the site HES policy and complies with all regulatory and internal requirements.
• Participates in HES activities provided by site management and Arkema Inc. (e.g., Behavioral Base Safety, SafeStart, etc.).
• Supports and promotes the reporting of all health, safety, environmental, near-miss, accident or injury incidents.

Required Education/Qualifications/Work Experience

• Bachelor’s degree in relevant Engineering discipline required; Chemical Engineering strongly preferred.
• 4+ years of Engineering experience with prior experience in a manufacturing/plant environment is preferred.
• Experience with coding languages or ability to learn Excel, Power Automate, MS Forms, PowerBI, Power Apps, JavaScript, VBA, JSON, HTTP, and other programming languages

Demonstrated Competencies

• Proficient in computer software applications.
• Ability to understand and communicate a defined level of technical information.
• Strong understanding of current organization a plus.
• Strong written and oral communication skills.
• Creativity and ability to develop solutions to complex business problems.
• Ability to act despite insufficient and ambiguous information and under time constraints.
• Interface, lead and influence all levels of management and across functions/cultures/geographies.
• Implement change effectively.

Building on its unique set of expertise in materials science, Arkema offers a portfolio of first-class technologies to address ever-growing demand for new and sustainable materials. With the ambition to become in 2024 a pure player in Specialty Materials, the Group is structured into three complementary, resilient and highly innovative segments dedicated to Specialty Materials - Adhesive Solutions, Advanced Materials, and Coating Solutions - accounting for some 80% of Group sales, and a well-positioned and competitive Intermediates segment. Arkema offers cutting-edge technological solutions to meet the challenges of, among other things, new energies, access to water, recycling, urbanization and mobility, and fosters a permanent dialogue with all its stakeholders. The Group reported sales of €9.5 billion ($10.6 billion) in 2021, and operates in 55 countries with 20,500 employees worldwide.

The diversity of its employees is an asset that the Arkema group wants to preserve. Its non-discrimination policy applies to recruitment, salary levels and career management. The Arkema group is committed to ensuring diversity among its employees.

Arkema Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence.